BTC DBS/PVG/AccessNI Disclosures Policy V5.0 Page 8 of 16 Dec 2023 You’ll be able to take your DBS certificate from one job to the next, unless: • an employer asks you to get a new certificate • you need a certificate for a different type of ‘workforce’ (for example, you have an ‘adult workforce’ certificate and need a ‘child workforce’ certificate) • you need a different level certificate (for example, you have a standard DBS certificate and need an enhanced one) The employer can tell you what DBS certificate they need you to have. 1.5.6 Renew your subscription A subscription to the Update Service lasts for one year. You can renew your subscription through the Update Service, either: • when you first register, by choosing automatic renewal • up to 30 days before your current subscription ends - but you cannot renew on the last day of your subscription Sign in to your account to renew your subscription. If you do not renew your subscription before it ends, you’ll need to apply for a new DBS check and register for the Update Service again. 1.5.7 Employers and other organisations To check a DBS certificate status online, employers and other organisations must: • be legally entitled to carry out a check • have the worker’s permission You do not need to pay or register to carry out a status check. You can see the results from the check straight away. 1.6 WHO DBS WORK WITH The DBS works with a number of different organisations and departments, including but not limited to: • Police forces in England, Wales, Scotland, Northern Ireland, the Channel Islands and the Isle of Man – the police provide information that is held locally, or on the Police National Computer • ACRO Criminal Records Office (ACRO) – manages criminal record information and improves the exchange of criminal records and biometric information • Responsible Organisations – a responsible organisation is an organisation that has registered with the DBS to submit basic DBS checks • Registered bodies - a registered body is an organisation that has registered with the DBS to submit standard and enhanced checks and is entitled by law to ask an individual to reveal their full criminal history – also known as asking ‘an exempted question’.
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