BTC Ltd is recognised by UK Sport as the NGB for Tae Kwon Do in the UK DBS / PVG Scheme Version 5.0
BTC DBS/PVG/AccessNI Disclosures Policy V5.0 Page 1 of 16 Dec 2023 BRITISH TAEKWONDO COUNCIL DBS / PVG / AccessNI Disclosures Policy Version Author Changes Date Next Review Date 3 K Beddows Reviewed Feb 2017 Feb 2020 4 T Nicholls Updated; reformatted May 2020 May 2022 5 T Nicholls Full review: updates relate to BTC PVG online application form, BTC Tutors must be trained DBS ID Checkers Dec 2023 Dec 2026 Section Title Page 1 DISCLOSURE AND BARRING SERVICE 3 1.1 Bills and Legislation 3 1.2 Code Of Conduct 3 1.3 DBS Checks 3 1.3.1 Enhanced Check 4 1.3.2 DBS Barred Lists 4 1.3.3 Refer someone to Disclosure and Barring Service (DBS) 4 1.3.4 Eligibility 4 1.3.5 Barring 5 1.3.6 Barring Representations 6 1.3.7 Test for Regulated Activity 6 1.4 DBS Certificate Reprints 6 1.5 Update Service 7 1.6 Who DBS Work With 8 2 PROTECTING VULNERABLE GROUPS (PVG) SCHEME (SCOTLAND) 9 2.1 PVG (New or Renewal) – Online applications via BTC 9 2.2 How the Scheme Works 9 2.3 Once Someone is a PVG Scheme Member 9
BTC DBS/PVG/AccessNI Disclosures Policy V5.0 Page 2 of 16 Dec 2023 2.4 “Harmful behaviour” by PVG Scheme Members 9 2.5 Barred from Regulated Work 9 2.6 How Long Does It Last? 9 2.7 Types of Work Covered by PVG 9 2.8 Types of PVG Disclosure Record 10 2.9 What Your PVG Disclosure Record Shows 10 2.9.1 Membership Information 10 2.9.2 Vetting Information 10 3 AccessNI 11 3.1 Before You Start 11 3.2 AccessNI Account 11 3.3 Disclosure Certificate 11 3.4 Additional Information 11 4 USING DBS/PVG SCHEME/AccessNI DISCLOSURES 12 5 BTC DBS/PVG SCHEME SIGNATORIES 12 5.1 Lead Counter signatories 12 5.2 Counter signatories 12 6 HOW BTC DEALS WITH DISCLOSURE SCHEME APPLICATION FORMS 12 7 HOW TAEKWONDO QUALIFIES AS A REGULATED ACTIVITY 13 8 APPLYING FOR DISCLOSURE VIA BTC 14 9 PEOPLE BANNED FROM WORKING WITH CHILDREN AND ADULTS AT RISK WITHIN THE BTC 14 10 DISCLOSURE APPLICATION GUIDANCE 15 11 DISPOSAL 16
BTC DBS/PVG/AccessNI Disclosures Policy V5.0 Page 3 of 16 Dec 2023 1. DISCLOSURE AND BARRING SERVICE (ENGLAND, WALES, THE CHANNEL ISLANDS AND THE ISLE OF MAN) The Disclosure and Barring Service helps employers make safer recruitment decisions each year by processing and issuing DBS checks for England, Wales, the Channel Islands and the Isle of Man. DBS also maintains the adults' and children's Barred Lists and makes considered decisions as to whether an individual should be included on one or both of these lists and barred from engaging in regulated activity. Safeguarding is at the heart of everything at the Disclosure and Barring Service (DBS). The work they do helps to prevent unsuitable people from working with vulnerable groups, including children. 1.1 Bills and legislation The Rehabilitation of Offenders Act (ROA) 1974 sets out in legislation rehabilitation periods, and that individuals do not have to disclose spent convictions unless they are covered in the Rehabilitation of Offenders Act 1975 (Exceptions) Order 1975. The Rehabilitation of Offenders Act 1975 (Exceptions) Order 1975 sets out the exceptions for when an individual can be asked about spent convictions – known as asking ‘an exempted question’. The Safeguarding Vulnerable Groups Act 2006 sets out the scope of regulated activity and operation of the barring element of DBS, which was previously undertaken by the Independent Safeguarding Authority (ISA). The Criminal Records Bureau, which is now part of the DBS, was established under Part V of the Police Act 1997. This was updated as a result of Part 5 of the Protection of Freedoms Act 2012. Part 5 of the Protection of Freedoms Act 2012 covers the reduction in scope of the definition of regulated activity, new services provided by the DBS, and disregarding convictions and cautions for consensual gay sex. 1.2 Code of Practice BTC complies with the Revised Code of Practice for Disclosure and Barring Service Registered Persons. 1.3 DBS checks The DBS disclosure team carries out DBS checks (previously known as CRB checks) that result in certificates being issued to an individual. Employers can then ask to see this certificate to ensure that they are recruiting suitable people into their organisation. There are four levels of check: • basic check • standard check • enhanced check • enhanced check with barred list(s) The information contained on each type of check is different.
BTC DBS/PVG/AccessNI Disclosures Policy V5.0 Page 4 of 16 Dec 2023 1.3.1 Enhanced Check An enhanced DBS check is suitable for people working with children or adults in certain circumstances such as those in receipt of healthcare or personal care. An enhanced check is also suitable for a small number of other roles such as taxi licence applications or people working in the Gambling Commission. The certificate will contain the same details as a standard certificate and, if the role is eligible, an employer can request that one or both of the DBS barred lists are checked. The certificate may also contain non-conviction information supplied by relevant police forces, if it is deemed relevant and ought to be contained in the certificate. An individual cannot apply for an enhanced check by themselves. There must be a recruiting organisation who needs the applicant to get the check. This is then sent to DBS through a registered body. 1.3.2 DBS Barred Lists DBS caseworkers make decisions about who should be placed in the child barred list and/or adults barred list and are prevented by law from working with children or vulnerable groups. Referrals should be made to DBS when an employer or organisation believes a person has caused harm or poses a future risk of harm to vulnerable groups, including children. An employer or volunteer manager is breaking the law if they knowingly employ someone in a regulated activity with a group from which they are barred from working. A barred person is breaking the law if they seek, offer or engage in regulated activity with a group from which they are barred from working. 1.3.3 Refer someone to Disclosure and Barring Service (DBS) Employers must refer someone to DBS if they: • sacked them because they harmed someone • sacked them or changed their role because they might have harmed someone • were planning to sack them for either of these reasons, but they resigned first ! You’re breaking the law if you don’t refer someone to DBS when you should. Contact the helpline for help referring someone to DBS. DBS helpline: 0300 0200 190 1.3.4 Eligibility Eligibility for standard and enhanced checks is prescribed in legislation. Recruiters should only request a DBS check on an individual when they are legally allowed to
BTC DBS/PVG/AccessNI Disclosures Policy V5.0 Page 5 of 16 Dec 2023 do so – they must be entitled by law to ask an individual to reveal their full criminal history, known as asking ‘an exempted question.’ An exempted question applies when the individual will be working in specific occupations, for certain licences and specified positions. These are covered by the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975. The minimum age at which someone can be asked to apply for a criminal record check is 16 years old. There is an eligibility tool that can be used to find out what roles or activities could be eligible for a standard or enhanced check, or you can read their eligibility guidance. 1.3.5 Barring Where requested, an enhanced certificate will also include a check of one or both of the DBS barred lists. If an individual is listed, this will appear on their DBS certificate. It is the responsibility of the DBS to maintain these lists. This area of their work involves making fair, consistent and thorough decisions that are appropriate to the behaviour that has occurred, and considering the risk of future harm. People are brought to the attention of the DBS barring team in one of three ways: • Automatic – also known as autobar This is when someone has been newly convicted or cautioned for a serious offence and they are considered for immediate barring, either with or without the opportunity to make representations. This information comes from the Police National Computer. • Disclosure This is when someone applies for an enhanced DBS check to work with children or adults in certain circumstances, such as those in receipt of healthcare or personal care, and the check reveals relevant information that results in the individual being considered for inclusion on one or both of the barred lists. • Referral This is when an employer, volunteer manager or other organisation has concerns that someone has either caused harm or has the potential to cause harm to vulnerable groups and submits a referral to the DBS. Regulated activity providers (employers or volunteer managers of people working in regulated activity in England, Wales or Northern Ireland) and personnel suppliers have a legal duty to refer to DBS where conditions are met. Referrals can be made online or via post. To submit an online referral, create a DBS online account and once logged in, select ‘Submit a referral’. Alternatively, you can complete the DBS paper referral form and send to:
BTC DBS/PVG/AccessNI Disclosures Policy V5.0 Page 6 of 16 Dec 2023 Disclosure and Barring Service PO Box 3963 Royal Wootton Bassett SN4 4HH It is important that anyone referring someone to DBS provides as much information as possible. More information regarding barring referrals can be found here. 1.3.6 Barring Representations Where an individual is the subject of any of the above three barring referral types (excluding ‘autobar without representation’), the individual will be given the opportunity to provide representations as to why they feel it would be inappropriate or disproportionate for the DBS to include them in one or both of the barred lists. The DBS will consider the representations before making a final barring decision. Further information about barring representations can be found here. 1.3.7 Test for Regulated Activity The DBS can only bar a person from working within regulated activity with children or adults if they believe the person is, has been, or might in the future be, engaged in regulated activity. The only exception to this is where a person is cautioned or convicted for a relevant (automatic barring) offence and is not eligible to submit representations against their inclusion on a barred list. Where a person is cautioned or convicted of a relevant (automatic barring) offence with the right to make representations, the DBS will ask the person to submit their representations and consider them before making a final barring decision. 1.4 DBS Certificate Reprints DBS can’t process a reprint request if: • the certificate has been accidentally lost or destroyed after you received it • the DBS certificate was issued more than 3 months ago (93 days). A new DBS check application will need to be submitted with the appropriate fee if a certificate is still needed • a reprint of the certificate has already been dispatched and the copy has not been received We can process your request if all of the following points apply: • your DBS certificate was issued over 14 days ago, but you haven’t received it. You can find out the date your certificate was issued on through online tracking • the reprint request has been made within 3 months (93 days) of the date of issue of your certificate • the address you request your certificate to be reprinted and sent to matches the address on your DBS application. If you have moved address since your application was submitted you will need to set up mail redirection before requesting a DBS certificate reprint. Go to the Royal Mail website for more information on how to do this. The address you gave us on your DBS application can’t be changed.
BTC DBS/PVG/AccessNI Disclosures Policy V5.0 Page 7 of 16 Dec 2023 If your reprint request meets the criteria complete the relevant reprint form and email it to [email protected]. 1.5 Update Service The Update Service is an online subscription, for standard and enhanced checks only, that allows applicants to keep their DBS certificates up to date and allows employers to view an applicant’s certificate. The Update Service cannot currently be used for basic checks. The service is for standard and enhanced DBS checks only. The Disclosure and Barring Service (DBS) Update Service allows: • applicants to keep their DBS certificates up to date • employers to check a DBS certificate You need to request a new DBS check in a different way. 1.5.1 Register You need to register for the Update Service. It costs £13 per year and you can pay by debit or credit card. There’s no charge if you’re a volunteer. 1.5.2 If you are in the process of getting a standard or enhanced DBS check You will need your application reference number (called ‘form ref’ on your application form). DBS must receive your application form within 28 days. You can use the DBS tracking service to check the progress of your DBS certificate. 1.5.3 If you already have a standard or enhanced DBS certificate You will need your certificate number. You must register for the Update Service within 30 days of the certificate being issued. 1.5.4 For basic DBS checks For basic checks, register for an online services account instead of using the Update Service. 1.5.5 Sign in Once you’ve registered, you can sign in to the Update Service to: • add or remove a certificate • give employers permission to check if anything’s changed on your certificate • see who’s checked if anything’s changed on your certificate • view your details
BTC DBS/PVG/AccessNI Disclosures Policy V5.0 Page 8 of 16 Dec 2023 You’ll be able to take your DBS certificate from one job to the next, unless: • an employer asks you to get a new certificate • you need a certificate for a different type of ‘workforce’ (for example, you have an ‘adult workforce’ certificate and need a ‘child workforce’ certificate) • you need a different level certificate (for example, you have a standard DBS certificate and need an enhanced one) The employer can tell you what DBS certificate they need you to have. 1.5.6 Renew your subscription A subscription to the Update Service lasts for one year. You can renew your subscription through the Update Service, either: • when you first register, by choosing automatic renewal • up to 30 days before your current subscription ends - but you cannot renew on the last day of your subscription Sign in to your account to renew your subscription. If you do not renew your subscription before it ends, you’ll need to apply for a new DBS check and register for the Update Service again. 1.5.7 Employers and other organisations To check a DBS certificate status online, employers and other organisations must: • be legally entitled to carry out a check • have the worker’s permission You do not need to pay or register to carry out a status check. You can see the results from the check straight away. 1.6 WHO DBS WORK WITH The DBS works with a number of different organisations and departments, including but not limited to: • Police forces in England, Wales, Scotland, Northern Ireland, the Channel Islands and the Isle of Man – the police provide information that is held locally, or on the Police National Computer • ACRO Criminal Records Office (ACRO) – manages criminal record information and improves the exchange of criminal records and biometric information • Responsible Organisations – a responsible organisation is an organisation that has registered with the DBS to submit basic DBS checks • Registered bodies - a registered body is an organisation that has registered with the DBS to submit standard and enhanced checks and is entitled by law to ask an individual to reveal their full criminal history – also known as asking ‘an exempted question’.
BTC DBS/PVG/AccessNI Disclosures Policy V5.0 Page 9 of 16 Dec 2023 2. PROTECTING VULNERABLE GROUPS (PVG) SCHEME (SCOTLAND) The Protecting Vulnerable Groups (PVG) membership scheme is managed and delivered by Disclosure Scotland. It helps ensure people whose behaviour makes them unsuitable to work with children and protected adults cannot do 'regulated work' with these vulnerable groups. 2.1 PVG (New or Renewal) – Online applications via BTC BTC will administer PVG applications, new and renewals, online. BTC Registered Instructors should complete and return the BTC PVG Application form. 2.2 How the Scheme Works When someone applies to join the PVG Scheme Disclosure Scotland carries out criminal record checks and shares the results with individuals and organisations. The application process involves gathering criminal record and other relevant information. This can be shared with the employer who is providing regulated work, unless the person applies to have a conviction removed from their PVG Scheme record. If the information shows the applicant might be unsuitable for regulated work, they'll be referred for further investigation as part of the 'consideration process'. 2.3 Once Someone is a PVG Scheme Member Disclosure Scotland keeps checking their suitability to continue working with children or protected adults. If they find new information which means someone might have become unsuitable to work with children or protected adults, they'll tell their employer. 2.4 'Harmful behaviour' by PVG Scheme Members If the courts, police, regulatory bodies or previous employers provide information to Disclosure Scotland which suggests someone may be unsuitable for regulated work, this will trigger a consideration for listing. 2.5 Barred from Regulated Work If Disclosure Scotland decides that someone's unsuitable to do regulated work with vulnerable groups, they'll bar them from working with children and/or protected adults, and inform their current employers. They'll also remove them from the PVG Scheme and tell any other employers listed on their record that they have been barred. 2.6 How Long Does It Last? A PVG Scheme member's paper certificate shows the information available on the day it was created. Membership of the scheme lasts forever though, and scheme members are continuously checked, unless they decide to leave the scheme. 2.7 Types of Work Covered by PVG The PVG Scheme doesn't apply to all jobs and volunteering. It only applies to 'regulated work'. There are 2 types of regulated work – work with children and work with protected adults.
BTC DBS/PVG/AccessNI Disclosures Policy V5.0 Page 10 of 16 Dec 2023 Regulated work is usually jobs including: • caring responsibilities • teaching or supervising children and/or protected adults • providing personal services to children and/or protected adults • working directly with children and/or protected adults There are many kinds of roles, both paid or unpaid. Some examples are: • nurse • child-minder • girl guide leader • dentist It can also apply to certain positions of trust within organisations, even where the role doesn't involve any direct contact with children or protected adults. 2.8 Types of PVG Disclosure Record If you join the PVG Scheme, you will get a PVG disclosure record. There are 3 different types of PVG disclosure record: • Scheme Record • Short Scheme Record • Scheme Membership Statement Which type of PVG disclosure record you need depends on what you need it for and whether you are already a member of the PVG Scheme. 2.9 What Your PVG Disclosure Record Shows All PVG Scheme records show the following information: • name • address • date of birth • PVG Scheme membership number • disclosure number of the Scheme Record • the type of regulated work the person is a PVG Scheme member for • confirmation that the person isn't barred from doing that work • if the person is under consideration for listing for that type of regulated work This information is the scheme member's statement of scheme membership. Each PVG disclosure record will also have a disclosure number. What other information is shown depends on the type of PVG disclosure record. BTC requires that instructors have a Scheme Record showing the following information: 2.9.1 Membership Information • the scheme member's statement of scheme membership • name and address of the registered body and counter signatory details (on the registered body's copy only) • name and address of the regulatory body and registration number (on the regulatory body's copy only, if necessary)
BTC DBS/PVG/AccessNI Disclosures Policy V5.0 Page 11 of 16 Dec 2023 2.9.2 Vetting Information • unspent convictions • spent convictions for certain offences • unspent cautions • if the person is on the sex offenders register • relevant information from the police force • prescribed civil orders 3. AccessNI For BTC club instructors in Northern Ireland, you need to apply online for an enhanced check through a registered body. You need an nidirect account to apply online for an enhanced check. You can only apply if the organisation that asked you to get the check gave you a personal identification number (PIN). Your application must be approved by the AccessNI-registered organisation before sending to AccessNI for processing. 3.1 Before You Start When you create your nidirect account, you’ll receive a confirmation email immediately. Once you activate your account you can log in and apply for an enhanced check. You’ll need: • PIN given to you by the organisation that asked you to get an enhanced check • your home addresses for the last five years • your National Insurance number • your driving licence and passport numbers (if you have these documents) 3.2 AccessNI Account If you created an AccessNI account before 17 July 2018, you can't use this to apply for a check. You must create an nidirect account and log in to apply. You can link your AccessNI account to your nidirect account. Log in to your nidirect account and follow the instructions for linking accounts. 3.3 Disclosure Certificate If you have no criminal history to disclose, you’ll receive a digital disclosure certificate. You can view the certificate from your nidirect account. If the certificate discloses criminal record or other information or you requested a paper copy, you’ll receive a printed certificate by post. To send a copy of your digital certificate to an employer, select the share button on your nidirect account and include their email address. When you share your disclosure certificate with someone, it will only be visible to them for three days. 3.4 Additional Information When you apply online for an enhanced check, you’ll get an email confirming the registered organisation received your application for approval. When your application is approved, AccessNI will process it. To track your application’s progress, log in to your nidirect account. • Log in to an nidirect account
BTC DBS/PVG/AccessNI Disclosures Policy V5.0 Page 12 of 16 Dec 2023 More useful links • Identity assurance 4 USING DBS / PVG SCHEME / AccessNI DISCLOSURES The existence of a comprehensive Disclosure service should not be regarded as a substitute for any of the full range of existing pre-appointment checks, including taking up references and enquiring into the person's previous employment history. Disclosures should be seen as complementary to existing recruitment practice and should only be sought when any person applies for a position within the BTC that involves contact with children or Adults at Risk either as an instructor or any other position including volunteers. 5. BTC DBS/PVG SCHEME SIGNATORIES 5.1 Lead Counter signatories Each Registered Body is required to designate a Lead Counter signatory to register the organisation and manage Disclosure applications. A Lead Counter signatory is a senior person within the organisation who has the level of responsibility for making executive decisions. He/she will be the DBS/PVG Scheme’s principal point of contact on all matters connected with registration and the use of the Disclosure information received. The Lead Counter signatory will be required to comply with Disclosure checks exceeding that of Enhanced Disclosure to satisfy the DBS/PVG Scheme of his/her suitability for the position. The Lead Counter signatory for the BTC is Mr Kevin Beddows, contact details: Tel No: 0151 424 9466 email: [email protected]. 5.2 Counter signatories The Lead Counter signatory will specify and select the person(s) to assist in the Disclosure application process. This process includes an Enhanced Disclosure check. The Counter signatory will be able to countersign applications and receive the Disclosures on behalf of the Registered Body. They will be held responsible for controlling the use, access and security of Disclosures. The Counter signatory for the BTC is Mrs Carol Beddows, contact details: Tel No: 0151 424 9466 email: [email protected] 6 HOW BTC DEALS WITH DISCLOSURE SCHEME APPLICATION FORMS The DBS / PVG Scheme assist the British Taekwondo Council in implementing the Safeguarding – Protecting Children and Adults at Risk Policy by identifying, through the Disclosure services, individuals who may be unsuitable for working with children under the age of 18 years and / or adults at risk. Under the British Taekwondo Council Safeguarding – Protecting Children and Adults at Risk Policy Implementation Procedures, all staff and volunteers throughout the British Taekwondo Council who have substantial / unsupervised access to young people under 18 years of age and / or adults at risk, must apply for disclosure. This check, which is a MANDATORY REQUIREMENT, will be facilitated on behalf of the art/sport, both amateur and professional,
BTC DBS/PVG/AccessNI Disclosures Policy V5.0 Page 13 of 16 Dec 2023 by the British Taekwondo Council, who are a registered body with the Disclosure and Barring Service (DBS) (England and Wales), Disclosure Scotland (PVG) Scheme and AccessNI. Association Safeguarding Officers will undertake risk assessments to determine which roles require a DBS/PVG check. This will be kept under review. The Disclosure form must be completed by the individual, who must obtain a form from the BTC Lead Counter signatory or BTC accredited Tutor who has completed the DBS Identity Checker training (NB blank Disclosure Application forms awaiting distribution are stored in a locked, secure cabinet). The individual must then complete the form and return to the designated person, who must then verify the applicant’s proof of identity by viewing original documents such as birth certificate, passport, driving licence etc. (as per Disclosure ID guidelines). When the application form is completed and ID checks confirmed, the form will then be forwarded to the BTC Counter signatories, who will check and then countersign the application prior to forwarding it to the Disclosure and Barring Service / Disclosure Scotland / AccessNI. It must be stressed that the offences the British Taekwondo Council will be concerned with will relate strictly to the suitability of working with children and/or adults at risk. Where offences do appear, all applications will be treated on their own merits. Please read this document carefully. If you have any questions regarding the Disclosure process, please contact the British Taekwondo Council on 0151 424 9466 or check the Government website. The BTC require all personnel that are eligible to complete a Disclosure should do so every three years. 7 HOW TAEKWONDO QUALIFIES AS A REGULATED ACTIVITY The full, legal definition of regulated activity is set out in Schedule 4 of the Safeguarding Vulnerable Groups Act 2006, as amended (in particular, by the Protection of Freedoms Act 2012). Regulated activity still excludes family arrangements, and personal, non-commercial arrangements. Regulated activity is: unsupervised contact with children or adults at risk which is of a specified nature (teaching, training, coaching, instructing, transport, care or first aid treatment) OR in a specified place (school, training hall, leisure centre, children’s homes, hospitals) and is undertaken regularly ie, occurs frequently, intensively and / or overnight, ie once a week or more or four days in a month or more, with overnight as between 2pm and 6am. Regulated activity is work that a barred person must not do. Any organisation which knowingly allows a barred person to work in a regulated activity will be breaking the law. The minimum age for a Disclosure Scheme check is 16 years of age. The role of a Taekwondo instructor comes under the definition of a regulated activity.
BTC DBS/PVG/AccessNI Disclosures Policy V5.0 Page 14 of 16 Dec 2023 8 APPLYING FOR DISCLOSURE VIA BTC As the BTC meets the requirements in respect of exempted questions under the Rehabilitation of Offenders Act 1974, all applicants who apply to become an instructor, and any existing instructor or volunteers who have contact with children/adults at risk, will be subject to a disclosure check from the DBS/PVG Scheme/AccessNI, in accordance with eligibility criteria for each scheme, before acceptance. The DBS return the Disclosure to the applicant direct, who is then responsible for sending a full scanned copy to the BTC Registered Instructor Course Tutor, who will forward it immediately upon receipt to the BTC Lead Counter signatory. The PVG Scheme will send a copy of the Disclosure to the applicant and a copy to the Lead Counter signatory within the Registered Body. AccessNI provide electronic or paper copies to the applicant. The applicant can elect to have an electronic copy made available for a limited time to employers. The BTC does not validate teaching/coaching of Taekwondo prior to confirmation of Registered Instructor status. 9 PEOPLE BANNED FROM WORKING WITH CHILDREN AND ADULTS AT RISK WITHIN THE BTC Under the Protection of Children Act 1989 and the Criminal Justice and Court Services Act 2000, a number of people are banned from working with children and adults at risk. The BTC will refuse any instructor included in or guilty of an offence on the following list: o Department for Education & Social Services (DfES) List 99 o Department of Health (DoH) List o Specified Schedule Four offences: Murder or manslaughter Rape, burglary with intent to commit rape Grievous Bodily Harm (GBH) Cruelty to Children Kidnapping False imprisonment/abduction Indecent assault on a man or woman Abuse of trust Sexual intercourse with a child under 13 years Intercourse with a girl aged between 13 and 16 years Buggery with a child under 16 years Indecency between men Incest and related offences Assault with intent to commit buggery Indecency with children under the age of 14 years Offences relating to encouraging child prostitution Offences relating to child pornography The term ‘Working with Children’ covers a number of areas. The area of concern for the BTC is training, coaching, supervision or being in sole charge of children and/or adults at risk. To this end, the BTC propose the following be added to the mandatory list of persons unsuitable to become instructors:
BTC DBS/PVG/AccessNI Disclosures Policy V5.0 Page 15 of 16 Dec 2023 GBH Violent conduct Drug dealing Any of the above that has incurred a custodial sentence in the last five years 10 DISCLOSURE APPLICATION GUIDE Please ensure you have the correct form: England, Wales, the Channel Islands and the Isle of Man – DBS Application form Scotland – BTC PVG application form (new and renewals) Northern Ireland – Apply on-line The same criteria and Code of Practice applies for Disclosure Scotland as described for DBS. Registered bodies must follow AccessNI’s code of practice and handle disclosure information safely and securely. All BTC Policy Statements are similarly adhered to. 10.1 England, Wales, the Channel Islands and the Isle of Man - Applicants should complete Sections A, B, C and E ONLY. Mandatory fields are highlighted in yellow BTC Tutors complete Section W and X, X61 Child Workforce on top line then Martial Art Instructor below, X62 British Taekwondo Council, X63 Enhanced, X64 Yes, X65 Yes, X66 No, X67 either option 1 or 3 as appropriate, X68 No. The BTC Tutors should also verify the statements in the boxes for registered body use only (this is to verify that they have viewed documentation required) confirming ID using original documents. BTC Lead Countersignatory completes and signs Section Y. 10.2 Scotland – Applicants should complete the BTC PVG application form for both new and renewal online applications. 10.3 Northern Ireland – Applicants apply on-line. 10.4 When applying for registration forms please state clearly which forms are required: DBS Application Form England, Wales, The Channel Islands and the Isle of Man BTC PVG Application Form Scotland Only. For all new and existing Disclosure Scotland applicants Carefully read the guidance notes. Use block capitals and black ink. Do not use correction fluid or staples. It is imperative that all original documents are checked thoroughly. Instructors must provide colour photocopies of all relevant ID document. Trained BTC Tutors are authorised to carry out ID checks only on behalf of the BTC and must not sign any application forms. BTC Tutors may wish to use this DBS Application Form Checklist to review and ensure applicants have completed forms correctly.
BTC DBS/PVG/AccessNI Disclosures Policy V5.0 Page 16 of 16 Dec 2023 11 DISPOSAL BTC staff handle all information provided to them by Disclosure Schemes, as a consequence of applying for a Disclosure Scheme product, in line with the obligations under the Codes of Practice (detailed above) and the General Data Protection Regulation 2018 (see BTC Data Protection Policy).
www.tkdcouncil.com tel: 01895 459949 email: [email protected]
RkJQdWJsaXNoZXIy NDkxNjM=