BTC Corporate Communications Policy V1.0 Page 2 of 5 Dec 2023 1. PURPOSE This Policy provides guidance on the standards for communications expected on the part of directors, staff and members of the British Taekwondo Council (BTC). 2. SCOPE 2.1. This policy applies to all individuals representing the BTC either directly as an employee or contractor (Third Parties), or as a member (for example as an instructor, coach or student within the BTC Member Organisations), whether engaging or causing others to engage in communications in any media which may misrepresent or bring into disrepute the BTC or its members. The aim of this policy is to assure that such practices are conducted in compliance with applicable laws, regulations, and best practice guidelines. 2.2. To the extent that laws and regulations’ applicability are unclear, the BTC will make reasonable judgments regarding applying existing print rules to social media forums and will conform to industry practices to the greatest extent possible. 2.3. BTC representatives working with Third Parties (eg Volunteers, Contractors) are responsible for assuring that Third Parties adhere to the principles of and are aware of this policy and will effectively monitor their activities whilst engaged in BTC-related activities. Third Parties may not undertake activities on behalf of the BTC that BTC representatives are prohibited from undertaking. 3. LEGAL CONSIDERATIONS 3.1 The Human Rights Act 1998 Article 8 gives a 'right to respect for private and family life, home and correspondence'. Case law suggests that employees have a reasonable expectation of privacy in the workplace. 3.2 General Data Protection Regulation (GDPR) as it applies in the UK, tailored by the Data Protection Act 2018. • Data protection is about ensuring people can trust you to use their data fairly and responsibly. • If you collect information about individuals for any reason other than your own personal, family or household purposes, you need to comply. • The UK data protection regime is set out in the DPA 2018, along with the GDPR (which also forms part of UK law). It takes a flexible, risk-based approach which puts the onus on you to think about and justify how and why you use data. • The ICO regulates data protection in the UK. They offer advice and guidance, promote good practice, carry out audits, consider complaints, monitor compliance and take enforcement action where appropriate. 4. METHODS OF COMMUNICATION 4.1 Trademarks and Logos Where the intention is to use the BTC, BTC Member Organisations, UK Sport, Sport England, NSPCC/CPSU Safeguarding, or any other related logos (eg club accreditation programmes), the Safeguarding Code in Martial Arts, etc, BTC Administration must approve such use in accordance with the Trademark and Logos Policy. 4.2 Letters Only directors and staff conducting formal communications should use the official BTC letterheads relevant to their role and the purpose, eg BTC Administration, BTC
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