BTC Code of Conduct and Ethics Booklet V5.0 Page 27 of 33 Dec 2023 instructor/employee should be informed that it is their responsibility to ensure that these people can attend. 14.2 Unless already provided, the instructor/employee will also be given copies of any documents to be considered at the disciplinary hearing. For example: • A copy of the investigation report • Copies of or a summary of any statements obtained as part of the investigation. Where statements have been provided they should be signed by the person having given the statement to confirm the accuracy of the information • Notes of any investigatory interview they attended. • The Disciplinary and any other relevant Policies 14.3 The disciplinary hearing will not take place unless and until the instructor/employee has had proper opportunity to consider the information supplied to him/her. If the instructor’s/employee’s agreed advocate is unable to attend, the instructor/employee can ask for the disciplinary hearing to be held at a later date, normally within five working days of the date of the original hearing. 14.4 The instructor/employee is required to attend the hearing. The disciplinary hearing may proceed in the employee’s absence where: • The instructor/employee has either failed to attend two disciplinary hearings without good reason (or failed to respond to at least two notifications to attend a disciplinary hearing) • The instructor/employee is on notice that the disciplinary hearing may proceed in their absence • The instructor/employee has been informed of the opportunity to provide a written statement setting out their defence to the allegations or other means by which they may present their case • If the instructor/employee has been certified by a doctor as unfit to participate at the hearing, they may arrange for their representative to attend in their place, and present their case • The instructor/employee has resigned but BTC believe an outcome should be recorded e.g. safeguarding or very serious issue 15 RIGHT TO BE ACCOMPANIED 15.1 The instructor/employee has the right at any disciplinary hearing to be accompanied by an agreed advocate (work colleague) but not a friend, family member or legal representative. BTC will not meet any of the costs associated with the attendance of the representative at a disciplinary hearing beyond granting paid time off to a representative who is a BTC employee. 15.2 The role of the agreed advocate is to support the instructor/employee. They should have the opportunity to ask questions of clarification and confer with the instructor/employee. The representative should not normally answer questions on behalf of the instructor/employee. However, if there are potential communication issues and the
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